User manual ASCOM ASCOTEL VOICE MAIL SYSTEM AVS 5150

[. . . ] DTMF is automatically activated by default when the Office 10, 25, 35, 45 and 130 telephones initiate a call. The Office 20, 30, 40, 100 and 150 phones are switched manually to Transparent/DTMF mode for each call. This is done by pressing and holding the * key or by pressing the Foxkey. 3 Operation design Accessing the management functions To dial your personal mailbox, proceed as follows: 1. If necessary you can activate the Transparent/DTMF mode by pressing and holding the * key or by pressing the Foxkey. [. . . ] After doing so, system messages are spoken in the newly selected language. This applies, for example, to the voice menu for your mailbox's management functions and to the default greeting to callers who dial your mailbox. Please proceed according to the voice menus. Options 2 2 Language haz1312aaena0 1 Listen 2 Modify 9 Back Options: CLIP + time When a message is received, the time and date as well as the caller's number (if available) are all automatically saved. This option allows you to select whether you want to hear this information before listening to a message. Please proceed according to the voice menus. Options 2 haz1314aaena0 1 2 3 9 Back Password Language Clip+Time On/Off 7 Voice menus Personal greeting The voice mail system assigns a standard greeting to each mailbox, e. g. As the mailbox owner, you can listen to the personal greeting, change it or delete it at any time. Personal greeting 3 haz1313aaena0 1 Listen 2 Record, modify 8 Delete 9 Back Note: Callers can skip the greeting and leave a message immediately by pressing the # key. Please proceed according to the voice menus. Name Speak and record your name in this menu. The caller then hears: "You are connected with the mailbox of "Name". "The recorded name is also automatically added to forwarded messages. Please proceed according to the voice menus. Name 4 haz1315aaena0 1 Listen 2 Record, modify 8 Delete 9 Back 8 Voice menus Do not disturb In this menu you can activate or deactivate the "Do not disturb" function. When it is activated, the voice mail system does not transfer calls to the mailbox subscriber. The caller then receives a special greeting that offers other connection possibilities. You are notified of the current setting after you activate or deactivate the function. Do not disturb 5 On/Off haz1316aaena0 Notification The purpose of external notification is to signal reception of messages in your mailbox to an external line. In this menu you enter the phone number of the external line (up to 20 digits) and you activate or deactivate the external notification function. External notification 6 haz1317aaena0 1 On/Off 2 Enter phone no. 3 Listen to phone no. 9 Back Note: It is possible that this menu item is not available in your voice menu. The administrator can authorise you to use the external notification function. Please proceed according to the voice menus. 9 Voice menus Send messages This function allows you to send a new message to one or more mailboxes. This is especially useful in the following situations: · You want to leave a message for a mailbox owner who has not diverted to the voice mail system. · You want to send a message to several or all mailbox owners simultaneously. There are five mailbox groups with the default numbers 000, 001, 002, 003 and 099. [. . . ] Press the menu key repeatedly until "Keys" appears and then confirm with the Foxkey 3. Press the free key to configure Continue from step 4 of the following examples Note: By holding down the desired key you can go directly to the key's configuration menu. Example 1 Call diversion (CD) or call forwarding (FORW'D) to your mailbox 4. Select using the Foxkey "Function key" and confirm with "Ok" 5. [. . . ]