User manual AT&T 7720

[. . . ] 1 User's Manual for Digital Answering System 7720 Part 2 Please read Part 1 -- Important Product Information, included in your package. © 1998 Philips Consumer Communications L. P. Set the switch on the side of the handset to ON so the handset will ring. When this switch is set to OFF, the handset will not ring. NOTE: If you set the handset RINGER switch to OFF, the handset battery will last longer. However, when the handset RINGER switch is set to OFF, no incoming call information will appear in the display, the handset will not ring, and the Page/Intercom and Handset Locator features are inactive. 6 INSTALLATION 4 Install the power reserve batteries. [. . . ] If you are not calling from a touch-tone phone, wait for the tone. " General Announcements You can record up to three different general announcements--A, B, and AO. Announcements A and B are used when you want the system to record callers' messages. Announcement AO (Announcement Only) is used when you want to give information to callers, but you do not want the system to record any messages. (Some businesses use this announcement to advise callers of their hours of operation. ) By selecting A, B or AO, you decide which announcement your callers will hear when the system answers a call. If you choose not to record an announcement for A or B, the system answers with a prerecorded announcement: "Hello. Please leave a message after the tone. " The system does not have a prerecorded announcement for AO. Selecting Your General Announcement 1 2 3 4 Press C. Press u until you hear "Selected announcement is. . . " Use n or N to move to the announcement option you want. Press S. 27 ANSWERING SYSTEM SET-UP Recording Your General Announcement 1 If the announcement you want to record is the currently selected announcement (A, B or AO) go to Step 2. If not, select the announcement by following Steps 1­4 in "Selecting Your General Announcement, " then go to Step 2 below. Speak in a normal tone of voice, about nine inches from the microphone. The system plays back the announcement, and the Message Counter displays AP (Announcement Play). If the announcement did not record successfully, you'll hear an error tone indicating you need to record again. review your announcement at any time press A. 2 3 4 5 To Deleting Your General Announcement 1 2 3 Select the announcement you want to delete. The system beeps once while the announcement is deleted. Caller Specific Announcements This phone allows you to record up to three announcements that you can match to: 1) specific incoming caller numbers, or to 2) callers who choose to block their name and number when calling, or to 3) callers from areas in which Caller ID information is not transmitted. Callers from the number(s) you designate will hear your selected announcement, not the "regular" announcement that other callers hear. For example, you could record the following announcement to be played when you receive a call from your friend's telephone number: "Hi. I'll be back around eight o'clock. " Or, you could record the following announcement to be played to callers who choose to block their Caller ID information (private calls): "Hello. Blocked calls will not be accepted at this number. " 28 ANSWERING SYSTEM SET-UP Setting Up Caller Specific Outgoing Announcements 1 Access the announcement directory by pressing the following key and softkeys in sequence: U, NEXT, DIRECTORY, ANS SYS, and then OUTGOING. The screen displays the number of the announcement on the first line and shows ENTER NUMBER: on the second line. 2 NOTE: If you have already entered three caller specific announcements, you will need to delete one of them to record a new caller specific announcement (see "Reviewing/Deleting Caller Specific Announcements"). 3 To enter a number, use the keypad and the digits will appear on the display -- OR -- Select OPTION to enter PRIVATE CALLER as the call type -- OR -- Select OPTION twice to enter UNKNOWN CALLER as the call type. Select DONE to exit -- OR -- To set the announcement for Announce Only, go to Step 7. 4 5 6 If you want to set this announcement for Announce Only, continue with the following steps. 8 Select NEXT until you see ANNC ONLY displayed in the lower right of the screen. [. . . ] If the caller pauses for more than seven seconds, the system stops recording and disconnects the call. If the system's memory becomes full during a message, the system stops recording and disconnects the call. If you have difficulty hearing messages Check the speaker VOLUME setting. If the system does not answer after correct number of rings · · Make sure that the Message Counter in the base is on. If Toll Saver is on, the number of rings changes from four to two when you have new messages waiting. See "Ring Select and Toll Saver" in the ANSWERING SYSTEM SET-UP section of this manual. [. . . ]